In Texas litigation, the difference between a certified and non-certified transcript can make or break a case. A transcript is more than just words on paper—it is a legal record governed by the Texas Rules of Civil Procedure (TRCP). Submitting the wrong type of transcript can result in motions to strike, dismissal of evidence, or even sanctions.
This guide explains what makes a transcript certified, how the process works in Texas, typical costs, and what attorneys must know to protect their clients.
What Is a Certified Transcript?
A certified transcript is a verbatim record of a legal proceeding that has been reviewed, signed, and attested to by a Certified Shorthand Reporter (CSR) licensed by the Supreme Court of Texas.
Key requirements include:
- Verbatim Record: Every word captured.
- Certification Page: Signed and sealed by a CSR.
- CSR Number: Five-digit Texas license number must appear on the transcript
Why Certification Matters in Texas Courts
- Admissibility: Only CSR-certified transcripts are admissible.
- Appeals: Appellate courts rely exclusively on certified transcripts.
- Neutrality: Certification ensures impartiality.
- Risk of Exclusion: Opposing counsel can strike uncertified records.
Example: In Lopez v. State of Texas, uncertified transcript evidence was thrown out, delaying the trial by months.
The Process of Getting a Certified Transcript in Texas
- Identify the Proceeding (deposition, hearing, trial).
- Assign a CSR Reporter to capture it.
- Record Verbatim via stenography, digital recording, or voice writing.
- CSR reviews the transcript for accuracy.
- Certification Page Signed and attached.
- Delivery to Counsel electronically and/or in print.
If proceedings were audio-recorded (e.g., certain county courts), attorneys can request a certified transcript from audio, but only a CSR can finalize it.
Costs of Certified Transcripts in Texas
Typical ranges:
- Deposition Transcript: $3–$6 per page.
- Expedited (24–48 hr): +25–50%.
- Realtime Transcript: $150–$200 daily fee plus per-page rate.
- Transcript from Court Audio: $5–$7 per page.
Pro Tip: Always budget for expedited services in trial prep.
Common Mistakes Attorneys Make
- Submitting uncertified transcripts.
- Relying on AI services like Rev or Otter (not admissible).
- Forgetting to request realtime when needed for strategy.
- Misunderstanding CSR licensing requirements.
FAQs
Can a paralegal certify a transcript?
No. Only a CSR licensed by Texas can certify.
Are AI transcripts admissible?
No. They may be used as drafts, but not as evidence.
How long does certification take?
Standard: 7–10 days; expedited: 24–48 hrs.
Certification isn’t just a box to check—it’s the legal foundation of your case record. By using a licensed CSR, attorneys protect their clients and ensure compliance with Texas law.
Shauna Beach specializes in fast, affordable, certified transcripts across Texas, combining the reliability of licensed CSRs with technology that speeds delivery.
Call today to request a certified transcript.
