Attorneys, clients, and legal professionals often assume that if a transcript exists, it can be used in court. But in Texas, a transcript must be certified by a licensed Certified Shorthand Reporter (CSR) to be admissible. Using an uncertified transcript can result in a motion to suppress, dismissal of evidence, or even reversal on appeal.
Let’s walk through what makes a transcript “certified,” why uncertified transcripts are risky, and what you can do if you find yourself in possession of one.
What Is a Certified Transcript?
A certified court transcript in Texas includes:
- A verbatim record of the proceedings
- A signed certification page by a CSR licensed by the Supreme Court of Texas
- The CSR’s five-digit license number and registered firm number
- A statement declaring that the transcript is accurate and complete
- Availability of the certifier to testify if needed
Certified transcripts are governed by the Uniform Format Manual for Texas Court Reporters and must follow formatting, content, and ethical guidelines set forth by the Supreme Court of Texas (Misc. Docket 18-9060).
Why Uncertified Transcripts Are Dangerous
Per the Texas Rules of Civil Procedure, two rules specifically address the use of transcripts in court:
- Rule 203.5 – Motion to Suppress
A party can file a motion to suppress all or part of a deposition transcript due to errors or irregularities, including lack of certification. - Rule 203.6 – Requirement for Certification
If a deposition is recorded by non-stenographic means (audio/video), the court can require a complete certified transcript by a CSR.
An uncertified transcript—especially one prepared by a transcription service or non-licensed individual—can be suppressed or ruled inadmissible, putting your case and credibility at risk.
Common Scenarios Where Problems Arise
- Transcript from a Digital Reporter
These are common in budget-limited jurisdictions or remote proceedings. While the recording may be accurate, digital reporters cannot certify transcripts in Texas. - Transcripts Created by National Transcription Services
Services like Rev, Scribie, or Datalyst often use multiple transcribers, offshore workers, and uncertified staff to prepare transcripts. These transcripts may be “accurate enough,” but they are not admissible in Texas courts unless certified by a Texas CSR. - Stipulated Transcripts
Some attorneys assume both sides can “agree” to use an uncertified transcript. However, judges are not bound by stipulations when they contradict court rules. A judge may reject the transcript despite both parties’ consent.
What to Do If You Have an Uncertified Transcript
If you find yourself with a transcript that isn’t certified, here’s what you should do:
- Step 1: Confirm the Certification
Look for a signed certification page from a Texas CSR. If it’s not there, it’s not certified. - Step 2: Request the Original Audio/Video
Ask the court or the opposing party for a copy of the official audio recording. In some cases, ShaunaBeach.com can help you submit the proper request. - Step 3: Hire a Licensed Texas CSR
A Certified Shorthand Reporter can review the audio and produce a new, court-admissible transcript. The CSR’s credentials and certification transform the document into a legally recognized record.
Why Use a Texas CSR Instead of a Transcription Company?
- Only CSRs are licensed to certify transcripts in Texas
- They adhere to the Texas Uniform Format Manual
- Their certification carries legal authority and ethical backing
- They can testify to the accuracy of the transcript if needed
Final Thoughts
A transcript is not just a piece of paper—it’s a critical piece of legal evidence. Using an uncertified transcript in court can lead to delays, lost arguments, or worse. Always verify that your transcript is certified by a Texas CSR, especially before trial, motion hearings, or appeals.
Need help fixing an uncertified transcript?
Contact ShaunaBeach.com today—we can transcribe, certify, and ensure your record is legally admissible.
