How to Convert an Uncertified Transcript into a Certified, Court-Ready Document in Texas

If you’ve received a transcript from a deposition, hearing, or recorded proceeding that isn’t certified, you may be wondering:

Can I use this in court?

In most cases, the answer is no—at least not without additional steps. In Texas, court transcripts must be certified by a licensed Certified Shorthand Reporter (CSR) to be admissible in legal proceedings.

This guide walks you through how to convert an uncertified transcript into a legally certified and court-ready document in Texas.

What Is a Certified Transcript?

A certified transcript is a verbatim record of legal proceedings that includes:

• A signed certification page by a Certified Shorthand Reporter (CSR)
• The CSR’s full name and five-digit Texas license number
• A statement attesting to the accuracy and completeness of the transcript

In Texas, only licensed CSRs—regulated by the Texas Judicial Branch Certification Commission (JBCC)—can certify a transcript. Without proper certification, the transcript is likely inadmissible and may be rejected by the court.

Step-by-Step: How to Certify an Uncertified Transcript in Texas

Here’s how to legally convert an uncertified transcript into a certified one that meets court standards.

1. Confirm the Source of the Audio or Transcript

Start by identifying the origin of the transcript:

• Was it created from courtroom audio, a video hearing, or a third-party tool such as Otter.ai or Zoom?
• Was a court reporter assigned to the case?

If a court reporter was present, contact them for the official certified version. If no official reporter was assigned, proceed with the next steps.

2. Obtain the Original Audio or Video Recording

To verify or re-transcribe the transcript, a CSR must compare it to the original audio or video.

• Request a certified copy of the court recording from the court clerk.
• Make sure it includes timestamps, speaker identification, and clear audio.

This recording is critical for the CSR to review and certify the content accurately

3. Hire a Texas-Licensed Certified Shorthand Reporter (CSR)

Only CSRs licensed by the JBCC in Texas can certify transcripts for use in Texas courts.

Look for a CSR who:

• Is in good standing with the JBCC
• Has experience reviewing or certifying transcripts from third-party sources
• Can verify the accuracy and format according to court rules

If you're unsure where to start, Shauna Beach & Associates can assist with locating and coordinating a certified professional.

4. Review and Format the Transcript

Before certification, your transcript must meet formatting and procedural standards, including:

• Correct line/page formatting
• Accurate speaker identification
• Removal of transcription errors or inconsistencies
• Proper certification language and footer information

The CSR may make minor edits, reformat the transcript, or retype it entirely, depending on its condition.

5. Get the Transcript Certified

Once the transcript is verified, the CSR will issue a certification page including:

• Their full name and license number
• A sworn statement confirming accuracy and completeness
• Their signature and date of certification

The certified transcript can then be submitted to the court or returned to the requesting party.

Risks of Using an Uncertified Transcript

Using an uncertified transcript in court can carry serious consequences, such as:

• A motion to suppress or strike the transcript
• Rejection of the transcript as evidence
• Delays in court proceedings
• Loss of credibility or dismissal of an appeal

Always confirm your transcript meets certification standards before submitting it in court.

Frequently Asked Questions

Final Thoughts

A transcript is more than just a record of what was said—it is a legal document that can impact the outcome of your case. If it’s not certified, it’s not safe to use in court.

Working with a licensed Certified Shorthand Reporter ensures your documents meet Texas legal standards and can be relied upon during hearings, depositions, and appeals.

Need Help Getting a Transcript Certified in Texas?

Shauna Beach & Associates offers:

• Certified Transcript Services
• Legal Videography
• Remote and In-Person Depositions
• Expert Review and Certification of AI-Generated Transcripts

Contact us today to get your transcript court-ready and compliant with all legal requirements.

Contact Shauna Beach & Associates